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Details of the occupational standard
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Occupation summary
This occupation is found in pharmacies across varying sectors such as community, distance-selling pharmacies, general practice, health in justice and in the NHS managed sector.
The broad purpose of the occupation is to support General Pharmaceutical Council registered pharmacy professionals in providing safe and effective pharmacy services for the public, patients and healthcare professionals. The pharmacy services assistant works to standard operating procedures (SOPs) under the direction of a registered pharmacy professional, or other accountable healthcare professional. These SOPs could include a wide range of activities, including dispensing medicines and medical devices, assisting with the sale of over-the-counter preparations, handling controlled substances, ordering and managing inventory. Pharmacy assistants ensure hygiene and contribute to the safe and effective delivery of pharmacy services.
In their daily work, an employee in this occupation may interact with patients, service users, carers and their families, the pharmacy team including the pharmacist and pharmacy technician and the wider healthcare team.
An employee in this occupation will be responsible and accountable for supporting the pharmacy team in the preparation, assembly and supply of medicines and medical devices, issuing them to patients and other healthcare professionals. They support others in the team who are providing advice to the public to help them to make effective use of their medicines and medical devices. They will be responsible for ordering and receiving medicines, as well as their safe storage, disposal and return. They must work within a defined scope of practice determined by their employer and within the limits of their competence. They must communicate and work with information effectively and be able to adhere to strict standards, including legislation and standard operating procedures.
Typical job titles include:
Occupation duties
| Duty | KSBs |
|---|---|
| Duty 1 To work under the supervision of a registered pharmacy professional and within the limits of own competence, following the relevant local and national standards, policies and protocols used in the workplace. |
K1
K2
K3
K10
K13
K16
K18
S1
S2
S3
S17
S19
B1
B2
B3
|
| Duty 2 Contribute to the daily running and administration of an effective and efficient pharmacy service or team. |
K5
K9
K14
S6
S14
S15
|
| Duty 3 Use communication methods and techniques to overcome barriers and meet individuals’ wishes, preferences and needs. |
K4
S4
S5
|
| Duty 4 Support the pharmacy team in the safe and effective delivery of pharmacy services. |
K11
K12
K15
K16
K20
S10
S11
S12
|
| Duty 5 Record, report and store information related to individuals, applying information and governance. |
K6
K7
K8
S7
S8
S9
|
| Duty 6 Maintain own and others’ safety at work. |
K17
K21
S16
S20
|
| Duty 7 Maintain and further develop own skills and knowledge. |
K19
S13
S18
B4
|
| Duty 8 Support sustainable practice in the delivery of pharmacy services. |
K22
S21
|
KSBs
Knowledge
K1: How to maintain the interests of individuals and groups, making patients and their safety the first concern within pharmacy services.
Back to Duty
K2: Principles that underpin person-centred care and support.
Back to Duty
K3: Principles of equality, diversity and inclusion and cultural differences, and how person-centred care is not compromised because of personal values and beliefs.
Back to Duty
K4: Communication techniques to maximise understanding including when individuals have specific communication needs or wishes.
Back to Duty
K5: Principles of informed consent as they apply to the role.
Back to Duty
K6: Principles that underpin confidentiality of individuals using pharmacy services.
Back to Duty
K7: Principles of information governance, in line with GDPR, as required by the role.
Back to Duty
K8: The safe use of digital technologies within pharmacy services.
Back to Duty
K9: Procedures and systems to follow when recognising and raising concerns, even when it is not easy to do so.
Back to Duty
K10: Procedures and systems to follow when recognising and raising concerns about safeguarding, particularly children and vulnerable adults.
Back to Duty
K11: Systems and ways of working independently and as part of a team when undertaking pharmacy tasks and assisting in the provision of pharmacy services.
Back to Duty
K12: Legal and regulatory requirements that underpin the safe, effective and accurate dispensing and supply of medicines and medical devices, including advice on their use.
Back to Duty
K13: The limits of own knowledge and skills and how to seek support and refer to others when needed.
Back to Duty
K14: The roles and responsibilities of those they work with and functions of the wider pharmacy and healthcare system.
Back to Duty
K15: The importance of team working within the wider pharmacy and healthcare system.
Back to Duty
K16: How to refer issues and individuals as appropriate to another member of the pharmacy team, other health and social care staff, organisations or services.
Back to Duty
K17: Health and safety policies relevant to the role, recognising hazards and acting appropriately to avoid harm to themselves and others.
Back to Duty
K18: Legal and regulatory requirements, local processes and standard operating procedures as applicable to the role.
Back to Duty
K19: How to use feedback on performance, local HR processes and reflection, to identify and act on own learning needs.
Back to Duty
K20: Principles that underpin ‘best practice’ in the delivery of safe and effective pharmacy services, relevant to the role.
Back to Duty
K21: The importance of own and others mental health, wellbeing and resilience.
Back to Duty
K22: Sustainable working practices, including the efficient use of resources and how to recycle, reuse and safely dispose of waste in line with organisational policies.
Back to Duty
Skills
S1: Maintain the interests of individuals and groups, making patients and their safety the first concern.
Back to Duty
S2: Provide person-centred care and support in pharmacy settings, including settings where patients are not physically present.
Back to Duty
S3: Respect equality, diversity and inclusion and cultural differences, ensuring that person-centred care is not compromised because of personal values and beliefs.
Back to Duty
S4: Listen to and communicate effectively with users of pharmacy services, which may include individual patients, carers, other members of the pharmacy or healthcare team, other health and social care staff using a range of techniques to determine their needs.
Back to Duty
S5: Adapt information and communication style to meet the needs of particular audiences and communication channels.
Back to Duty
S6: Apply the principles of consent as appropriate to the role.
Back to Duty
S7: Maintain confidentiality of individuals using pharmacy services.
Back to Duty
S8: Apply the principles of information governance as required by the role.
Back to Duty
S9: Use digital technology in pharmacy services in line with organisation and GPhC policies.
Back to Duty
S10: Assist in the provision of pharmacy services as required by the role.
Back to Duty
S11: Dispense and supply medicines and medical devices as required by the role.
Back to Duty
S12: Advise on the use of medicines and medical devices as required by the role.
Back to Duty
S13: Work within the limits of own knowledge and skills, seeking support and referring to others when needed.
Back to Duty
S14: Work effectively as part of the pharmacy team and the wider healthcare team.
Back to Duty
S15: Refer issues and individuals as appropriate to another member of the pharmacy team, other health and social care staff, organisations or services.
Back to Duty
S16: Apply health and safety policies relevant to the role, recognising hazards and acting appropriately to avoid harm to self and others.
Back to Duty
S17: Apply and work within the legal and regulatory requirements, local processes and standard operating procedures as applicable to the role.
Back to Duty
S18: Use feedback on performance and reflection, to identify and act on own learning needs.
Back to Duty
S19: Apply legal and regulatory requirements, including best practice in the context of the role, using systems and accurate performance of pharmacy tasks.
Back to Duty
S20: Promote own and others mental health, wellbeing and resilience.
Back to Duty
S21: Apply sustainable working practices, including the efficient use of resources and how to recycle, reuse and safely dispose of waste in line with organisational policies.
Back to Duty
Behaviours
B1: Show compassion, respect and empathy.
Back to Duty
B2: Act with integrity and have the courage to say when something goes wrong.
Back to Duty
B3: Be adaptable, reliable and consistent.
Back to Duty
B4: Committed to continuously developing their own professional practice.
Back to Duty
T Level in healthcare science
Awarding organisation: NCFE
Open Awards Level 2 Technical Occupational Entry in the Principles and Practice for Pharmacy Support Staff (Certificate) (RQF)
Awarding organisation: Open Awards
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